How do I calculate my business print costs?

Enter your number of employees, pages printed per month, color page percentage, cost per page, equipment lease costs, service and maintenance fees, and IT support hours. The calculator adds everything together to show your true annual print spend, cost per page, and per-employee cost.

What is the average cost per page for black and white printing?

The average cost per page for black and white printing is $0.0125. Below average is $0.008 and above average is $0.0175, depending on your equipment and volume.

What is the average cost per page for color printing?

The average cost per page for color printing is $0.07. Below average is $0.05 and above average is $0.09, depending on your equipment, toner usage, and volume.

How many pages does the average employee print per month?

The average employee prints approximately 500 pages per month, with roughly 20% of those being color pages.

How much can a business save by reducing print costs?

Most businesses can save 10% to 30% of their annual print spend through device consolidation, policy changes, and managed print services. Use the Print Cost Calculator to see what those savings look like in dollars for your specific situation.

Cost Estimator

Print Cost Calculator

Enter your details below and see your full cost breakdown instantly — no signup required.

Volume

Employees

Pages per Employee per Month

Color Pages %

Cost per page

B&W Cost Per Page

Color Cost Per Page

Fixed & overhead

Lease / Equip ($/yr)

Service / Maint ($/yr)

IT Support for Printers (Hours per Month)

IT Rate ($/hr)

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Find Out What Printing Really Costs Your Business

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Print Cost Calculator

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